All,
FISCAL YEAR-ENDING ESTIMATES
Once again this year, we are directing that progress estimates be prepared on
all projects for the period ending June 30, 2022.
That date falls on a Thursday
this year.
Please insure that work performed up to and including June 30th is documented and authorized before the estimates are
generated. Please keep in mind that the estimate does not have to be generated on June 30 ----- you just need to
make sure that it is generated for the period ending June 30, 2022. (Don’t use June 29. Don’t use July 1. It must be June 30.)
This policy has been established so that the Controller Division ---- and others ---- can more accurately identify
in which fiscal year work was performed on a project and when it became an obligation for the state (or others) to pay. Additionally, for some other accounting reasons, the Controller Division may have good reason to separate project costs from one fiscal
year to another.
In simple terms, all work performed up to and including
Thursday, June 30, 2022
should appear on an estimate which is created for the period ending June 30, 2022.
This June 30th estimate should be prepared regardless of your established schedule for generating estimates.
Also, I ask that you create an estimate for the period ending June 30th
even if there is little or no work to document. It just makes it easier for everyone to monitor that we've got a snapshot of all the projects at the end of the fiscal year --- and it also leaves no question for us about whether or not the estimate
just wasn’t necessary or just wasn’t generated. Create an estimate for the period ending June 30 on every project.
Exceptions would be projects that haven’t started and projects for which the “FINL” estimate has been generated.
This request applies to all projects --- State or LPA --- in our SiteManager and AASHTOware Project systems.
PROGRESS ESTIMATE PAYMENTS BEFORE AND AFTER JULY 1
Progress estimates processed and received by the Controller by
Friday, June 17 should be paid during this fiscal year. Progress estimates received
after June 17 will probably not be paid until at least
July 5, 2022.
Lorraine Legg, P.E.
Assistant Construction Engineer-Contract Administration
Nebraska Department of Transportation
OFFICE
402-479-4455
CELL
402-219-1025